Team Assistant – Divisions, Groups & Young Members (Contract)
Westminster, London

About Us

With over 120,000 members in 140 countries, the Institution of Mechanical Engineers (IMechE) has been at the heart of the engineering profession since 1847.

We strive to improve the world through engineering by developing engineers, promoting engineering, informing opinion and encouraging innovation.

Due to ongoing growth, we’re now looking for a Team Assistant to join us in Westminster for a 12 month contract.

The Rewards

- Salary of circa £25,000 per annum
- 26 days’ holiday plus Bank Holidays
- An extra day off for your birthday
- Benefits including stakeholder pension scheme, life assurance and private health cover
- Continuous training and career development
- A range of benefits to encourage a healthy work life balance

Here at IMechE, we are proud of our impressive history, long tradition and fine reputation. We are passionate about making the world a better place through engineering and each one of our employees contributes to our goal of making a positive, lasting impact.

Within a people-oriented and creative environment, you will have the chance to play a key part in our day-to-day operations by providing outstanding support to various key areas.

The Role

As a Team Assistant, you will work as part of a team of four to deliver support for two vital elements of our organisation. Specifically, you will divide your time between our Division and Groups functions and our Young Members operation.

Acting as the central point-of-contact for internal and external enquiries, you will be responsible for answering calls and maintaining volunteer roles with accuracy.

Within the Divisions and Groups function, you will:

- Support all 44 divisions and groups, arranging meetings, sending email invitations and booking meeting resources including catering facilities where necessary
- Prepare meeting administration, such as the preparation of papers, presenting information and creating and printing name tags
- Collate receipts, process member expenses, submit them to the finance department and enter the data onto a spreadsheet for budgeting purposes

Working with the Young Members function, you will:

- Help to organise four meetings per year
- Support the administration and running of projects such as awards
- Provide a project admin/co-ordination service
- Cover minute taking activities in meetings

About You

To join us as a Team Assistantr, you’ll need:

- Experience in customer service and administration
- Minute taking experience
- A good level of IT literacy and competence in developing, administering and using a PC, including the use of Microsoft Excel
- Excellent communication skills both written and verbal
- Superb people and relationship management abilities
- An empathetic, organised and proactive approach

Budget control experience would be beneficial to your application, as would a degree-level qualification (or equivalent experience). Experience of working in a membership organisation or the volunteer sector would be equally desirable.

We’d love to hear from you if you’ve worked as a Team Administrator, Office Administrator, Administrator, Office Clerk, Office Co-ordinator, Secretary, Customer Service Administrator, Office Assistant, or Receptionist.

Interviews will be held on an ad-hoc basis as suitable applicants apply. An immediate start is available for the right candidate.

Thank you for your interest in this post. We look forward to receiving your application.

We regret that we are unable to reply to each applicant; therefore, if you do not hear from us within 28 days of your application for this post you should assume that you have been unsuccessful on this occasion.

Webrecruit and the Institution of Mechanical Engineers are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you’re a proactive and organised Team Assistant, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

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